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Variations and re-rating requests


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Variations

To apply for a variation the business operator must outline in writing the reason(s) for the variation.

There are two types of variation:

  • an 'admin variation' (such as a change of name or adding of horses to a licence with the appropriate vets report) where an officer does not need to visit to make a decision
  • a 'significant changes variation' (such as an increase in the number of animals you wish to keep) where an officer would need to visit to make a decision

Submit a request

Requests for a variation must be made in writing and submitted by email to ehadmin@midkent.gov.uk.

There is a fee to pay for both types of variation:

  • admin variation £35
  • significant changes variation £78

Making a payment

You can make your variation fee payment online using a credit or debit card.

Before you start

You will need:

  • your reference number
  • the business name and address to be licenced

Admin payment
Significant changes payment

Re-inspection request for re-rating purposes

To ensure fairness to businesses, a procedure is in place for undertaking re-inspections at the request of a business for re-assessing star ratings. A request may be made where a business has been rated 1-4, has accepted the rating and made the necessary improvements to address the identified non compliances or meet the higher standards.

To request a re-inspection the business operator must outline in writing the case for a re-inspection, indicating the actions that have been taken to address any identified non-compliance and/or improvements made to achieve the higher standards.

If there is insufficient evidence provided that improvements have been made, we can refuse to undertake a re-inspection but must explain why we are refusing the request.

A re-score can only be undertaken following a re-inspection and cannot be undertaken on documentary evidence alone. There is a fee for a re-score and businesses are advised that re-inspection for re-rating purposes may result in lower rating or no change rather than an increase in rating.

Submit a request

Requests for a re-inspection must be made in writing and submitted by email to ehadmin@midkent.gov.uk.

There is a fee of £137 for a re-inspection.

Making a payment

You can make your re-inspection fee payment online using a credit or debit card.

Before you start

You will need:

  • your reference number
  • the business name and address to be licenced

Re-inspection payment

Further information

You can find out more about our 'fees and charges' and the 'star rating scheme' by clicking on the links below.

Fees for the following licence applications:

  • boarding in kennels for dogs
  • boarding for cats
  • day care for dogs
  • home boarding for dogs
  • breeding dogs
  • selling animals as pets
Part APart B
£370 plus veterinary fees based upon an hourly rate (including travel time) if necessary 1 Star and 2 Star establishments:
£217 for a 1-year licence

3 Star and 4 Star establishments:
£339 for a 2-year licence

5 Star establishments:
£461 for a 3-year licence

Part A covers the application and authorisation process. Part B is the cost for administering and enforcing the framework. Both fees must be paid in full (along with any veterinary fees) prior to the licence being issued.

Example

A business that applies for a home dog boarding licence will pay £370 for the application (Part A). If they are awarded a 3-year licence (5 Star establishment) they will pay a further £461 (Part B) to cover the administration of the licence, giving a total of £831. Vet fees (if applicable) will be charged in addition to this. Whereas a business that is awarded a 1-year licence will pay £587.

Arranging provision of home dog boarding

Part APart B
Up to and including four host families:
£370 plus veterinary fees based upon an hourly rate (including travel time) if necessary

Five or more host families:
Additional £64 for each additional host family
1 Star and 2 Star establishments:
£217 for a 1-year licence
(plus annual veterinary fees based upon an hourly rate including travel time)

3 Star and 4 Star establishments:
£339 for a 2-year licence
(plus annual veterinary fees based upon an hourly rate including travel time)

5 Star establishments:
£461 for a 3-year licence
(plus annual veterinary fees based upon an hourly rate including travel time)

Part A covers the application and authorisation process. Part B is the cost for administering and enforcing the framework. Both fees must be paid in full (along with any veterinary fees) prior to the licence being issued.

The star rating of a franchise is determined by the star rating of each individual host family combined.


Hiring of horses

Part APart B
£370 plus veterinary fees for an initial inspection based upon an hourly rate (including travel time) 1 Star and 2 Star establishments:
£217 for a 1-year licence
(plus annual veterinary fees based upon an hourly rate including travel time)

3 Star and 4 Star establishments:
£339 for a 2-year licence
(plus annual veterinary fees based upon an hourly rate including travel time)

5 Star establishments:
£461 for a 3-year licence
(plus annual veterinary fees based upon an hourly rate including travel time)

Part A covers the application and authorisation process. Part B is the cost for administering and enforcing the framework. Both fees must be paid in full (along with any veterinary fees) prior to the licence being issued.


Keeping or training animals for exhibition

All licences last for three years.

Part APart B
£370 plus vet fees if applicable (based upon an hourly rate including travel time) £330 for a 3-year licence
plus vet fees if applicable (based upon an hourly rate including travel time)

Part A covers the application and authorisation process. Part B is the cost for administering and enforcing the framework. Both fees must be paid in full (along with any veterinary fees) prior to the licence being issued.


Dangerous wild animals (DWA)

£658 for a licence, which must be renewed every two years.

Veterinary fees will be charged in addition to this fee and are based upon an hourly rate including travel time.

Fees must be paid in full (along with any veterinary fees) prior to the licence being issued.


Zoos

£830 for a licence, which must be renewed after the first four years and then after six years for each subsequent licence granted.

Veterinary fees will be charged in addition to this fee and are based upon an hourly rate determined by DEFRA including travel time.

Fees must be paid in full (along with any veterinary fees) prior to the licence being issued.


Other charges

Licence renewals

  • charged at the same rate as new applications as above

Requests for variations

  • administration amendment £35
  • inspector visit (if required) £78 (additional to administration charge)
  • vet fees will be recharged (if applicable) based upon an hourly rate plus travel time

Request for re-inspection (for all licence types)

  • £137 plus vet fees (if applicable)

Pre-licence application advice and visit

  • £50 upfront and then additional charge dependent on officer time

Supplementary fee for additional licensable activity provided by a business at one site

  • £96 for each additional activity (this is in addition to the appropriate Part A fee and corresponding Part B fee as above)

Making a payment

Payments can be made online. Please note, fees are non-refundable.


Licences can be issued for a period of either one, two or three years depending on the risk rating and level of compliance. This also corresponds with the star rating for the establishment.

The procedural guidance describes the risk-based system that must be used when issuing licences under the Regulations (with the exception of 'Keeping or Training Animals for Exhibition' where all licences are issued for three years).

Use of this system determines both the length of the licence and the star rating that will be awarded. Local authorities in England are expected to follow it in full.

Welfare standards / risk scoring matrix

Minor failings * Minimum standards ** Higher standards **
Low risk 1 Star
1-year licence
Min 1 unannounced visit within a 12-month period
3 Star
2-year licence
Min 1 unannounced visit within a 24-month period
5 Star
3-year licence
Min 1 unannounced visit within a 36-month period
Higher risk 1 Star
1-year licence
Min 1 unannounced visit within a 12-month period
2 Star
1-year licence
Min 1 unannounced visit within a 12-month period
4 Star
2-year licence
Min 1 unannounced visit within a 24-month period

* existing business that are failing to meet minimum standards
** as laid down in the schedule and guidance


The Department for Food, Environment and Rural Affairs (DEFRA) has published Procedural Guidance Notes for Local Authorities to assist in assessing the regulations, which are available to be downloaded.