Fixed Penalty Notices Privacy Notice

Tunbridge Wells Borough Council
Mount Pleasant Road
Royal Tunbridge Wells
Kent
TN1 1RS

Email: dataprotection@tunbridgewells.gov.uk

Telephone: 01892 526121

We collect information from you when you visit our website; also when you contact us in writing, speak to us on the phone, by email or any other type of electronic communication, or talk to us face to face.

We collect your name, address and date of birth. We may also capture your vehicle registration details and notes of any offence you have committed. We may also capture CCTV images of you, video footage of our conversation with you or still photographs of evidence relating to an offence.

Our legal basis for using your information is:

To provide street scene enforcement services within the borough because it is in the wider public interest to do so.

We collect this information from you for one or more of the following purposes:

• information action and advice
• fixed penalty notices
• statutory notices, community protection notices
• seizure of goods, equipment or vehicles
• dog enforcement
• simple caution
• prosecution
• proceeds of crime applications

We may also use some of your information, such as CCTV images or video recordings for:

• investigating complaints made against the council
• prevention and detection of crime, including fraud
• employee safety and wellbeing

Sometimes we have to give it to other authorities, organisations or people. This would be for the prevention or detection of crime, or because of legal matters, for example.  We don’t need your consent to do this, but if we can, we’ll let you know if we’ve passed your information on.  We won’t use it for any other purpose without your consent, or without telling you first.

Anonymised and pseudonymised data may be used for research and statistical purposes. Any data collected may be used for research and statistical purposes that are relevant and compatible with the purpose that the data was collected for.

Your information is stored by Maidstone Borough Council on our behalf. You can view their privacy information on their website.

Kent Police will also use your information. They may use it for their own reasons that are different to ours, but they still have to look after it in the same way. You can view their privacy information on their website.

Kent County Council will also use your information. They may use it for their own reasons that are different to ours, but they still have to look after it in the same way. You can view their privacy information on their website.

We may check your data with our Revenues and Benefits Team to confirm who is registered at an address.

What are your rights in relation to the personal information we process?

• Access – you can request copies of any of your personal information that is held by the council.
• Rectification – you can ask us to correct any incorrect information.
• Deletion – you can ask us to delete your personal information. The council can refuse to delete information if we have a lawful reason to keep this.
• Portability – you can ask us to transfer your personal data to different services or to you.
• Right to object or restrict processing – you have the right to object to how your data is being used and how it is going to be used in the future.
• Right to prevent automatic decisions – you have to challenge a decision that affects you that has been made automatically without human intervention, for example an online form with an instant decision.

For as long as we need it. Once we no longer need it, we will keep it for a set period (a retention period) but not use it. When the retention period expires we will delete your information from our records. For more information view our retention schedule.

What security precautions are in place to protect the loss, misuse or alteration of your information?

We are strongly committed to data security and will take reasonable and appropriate steps to protect your personal information from unauthorised access, loss, misuse, alteration or corruption. We have put in place physical, electronic, and managerial procedures to safeguard the information you provide to us.

We want to ensure any information we hold is accurate. You can help us by promptly informing us of any changes to the information we hold about you.

There are no automated decisions in this process.

If you are accessing online services and are aged 13 or under‚ please get your parent/guardian's permission beforehand whenever you provide us with personal information.

What are cookies and why are they used?

Cookies are small text files which identify your computer to our servers. They are used to improve the user experience. View what cookies we use and how you can manage them at on our privacy and cookies page.

If you would like to make a complaint regarding the use of your personal data you can contact our Data Protection Officer:

Email: dataprotection@tunbridgewells.gov.uk

For independent advice about data protection, privacy and data sharing issues, you can contact the Information Commissioner's Office (ICO) at:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Telephone: 0303 123 1113 (local rate) or 01625 545 745 if you prefer to use a national rate number.

Alternatively, visit the Information Commissioner's Office website or email casework@ico.org.uk.