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Corporate Health & Safety Privacy Notice

What information do we collect from you?

We collect names, addresses and contact details (and in some cases the date of birth) of individuals who have had an incident on Tunbridge Wells Borough Council property. We also collect the names, addresses and contact details of possible witnesses, individuals making insurance claims and individuals making safety complaints.

Sometimes we collect other information you may feel is sensitive to you. This might be health information which you have provided when discussing what happened during and/or after a reported incident.

Why do we collect this information?

We collect this information to provide health and safety services to you and other residents/visitors to Tunbridge Wells Borough Council sites. We are required by law to provide this service. In order for us to do this, you must provide your personal information to us.

Who might we share your information with?

The information our Health and Safety services collect will be stored by Maidstone Borough Council on our behalf. You can view their privacy information here.

We may share your information with other internal departments within Tunbridge Wells Borough Council, contractors, as well as partner organisations who have signed the Kent data sharing agreement. We will only do this if it is required in order for us to perform our duty.

What do we do with your information?

We use your information to investigate incidents and ensure safety procedures are in place. We won't use it for any other purposes without your consent, or without telling you first.

Sometimes we have to give it to other authorities, organisations or people. This would be for the prevention or detection of crime, or because of legal matters, for example. We don't need your consent to do this, but if we can, we'll let you know if we've passed your information on.

How long do we keep hold of your information?

We will only keep your information for as long as we need it. Once we no longer need it, we will keep it for a set period (a retention period) but not use it. When the retention period expires we will delete your information from our records. You can view our Retention Schedule here.

How can I access the information you hold about me, find out further information on privacy rights, or raise a concern?

You can access the information we hold about you at any time. If you would like to do this, have any queries or questions, or want to raise a concern about the way in which we are using your personal information, please contact:

Email the Data Protection Officer at dataprotection@tunbridgewells.gov.uk.

Other ways to contact

01892 554077

The Data Protection Officer,
Tunbridge Wells Borough Council
Room 110,
Town Hall,
Royal Tunbridge Wells, Kent
TN1 1RS

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